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Constitution
 
 

General

1 Name
The name of the Group shall be: Scotland and China Chamber of Commerce
 
2 Aims
The aims of the Group shall be to:
Build a bridge between Chinese companies and Scottish companies by promoting their mutual communication in business, culture, tourism, education, science and technology. As a non-profit and non-sectarian organization, SCCC provides free service for all Chinese and Scottish companies, organizations and enterprises.
 
3 Powers
In order to achieve its aims the Group may:
a. Raise money
b.Open bank accounts
c. Take out insurance
d.Employ staff
e. Acquire and manage buildings
f. Organise courses and events
g.Work with other groups and exchange information
h.Do anything that is lawful which will help it to fulfil its aims
 
4 Membership
(a) Membership of the Group shall be open to any person over 18 or any organisation
living or located in the Scotland and China area who is interested in helping the Group to achieve its aims, willing to abide by the rules of the Group and willing to pay any subscription agreed by the Management Committee.
(b) Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion or belief.
(c) Every individual member and each organisation shall have one vote at General Meetings.
(d) The membership of any member may be terminated for good reason by the
Management Committee but the member has a right to be heard by the Management
Committee before a final decision is made.
(e) Each member organisation shall appoint a representative to attend meetings of the
Group and notify the Group’s Secretary of that person’s name.
 
5 Management
(a) The Group shall be administered by a Management Committee of the Officers and not
more than five other members elected at the Group`s Annual General Meeting(AGM).
(b) The Officers of the Management Committee shall be: the Chairperson, the Treasurer and the Secretary.
(c) The Management Committee shall meet at least 12 times a year.
(d) The Chairperson shall Chair all meetings of the Group.
(e) The quorum for Management Committee meetings shall be members.
(f) Voting at Management Committee meetings shall be by show of hands. If there is a tied vote then the Chairperson shall have a second vote.
(g) The Management Committee may by a two-thirds majority vote and for a good and proper reason remove any Committee member, provided that person has the right to be heard before a final decision is made.
(h) The Management Committee may appoint another member of the Group as a
Committee member to fill a vacancy provided the maximum number is not exceeded.
 
6 Duties of the Officers
(a) The duties of the Chairperson are to:
• chair meetings of the Committee and the Group
• represent the Group at functions/meetings that the Group has been invited to
• act as spokesperson for the Group when necessary
(b) The duties of the Secretary are to:
• take and keep minutes of meetings
• prepare the agenda for meetings of the Committee and the Group in consultation with the Chairperson
• maintain the membership list
• deal with correspondence
• collect and circulate any relevant information within the Group
(c) The duties of the Treasurer are to:
• supervise the financial affairs of the Group
• keep proper accounts that show all monies collected and paid out by the Group
 
7  Finance
(a) Any money obtained by the Group shall be used only for the Group.
(b) Any bank accounts opened for the Group shall be in the name of the Group.
(c) Any cheques issued shall be signed by the Treasurer and one other nominated official.Sample constitution for small voluntary organisations
 
8 Annual General Meeting
(a) The Group shall hold an Annual General Meeting (A.G.M.) in the month of September.
(b) All members shall be given at least fourteen days’ notice of the A.G.M. and shall be
entitled to attend and vote. The quorum for an AGM shall be 5 members.
(c) The business of the A.G.M. shall include:
(i) receiving a report from the Chairperson on the Group`s activities over the year
(ii) receiving a report from the Treasurer on the finances of the Group
(iii) electing a new Management Committee and
(iv) considering any other matter as may be decided.
 
9 Special General Meeting
A Special General Meeting may be called by the Management Committee or by any
3 members to discuss an urgent matter. The Secretary shall give all members
fourteen days’ notice of any Special General Meeting together with notice of the
business to be discussed. All members shall be entitled to attend and vote.
 
10 Alterations to the Constitution
Any changes to this Constitution must be agreed by at least two-thirds of those
members present and voting at any General Meeting.
 
11 Dissolution
The Group may be wound up at any time if agreed by two-thirds of those members
present and voting at any General Meeting. In the event of winding up, any assets
remaining after all debts have been paid shall be given to another Group with similar aims.

Signature
Name
Address
Position
 
Jie SONG
258 Dalry Road,
Edinburgh
EH11 2JD
Chairman
 
Jay Zou
258 Dalry Road,
Edinburgh
EH11 2JD
Secretary General
 
 
 
Xiaojun ZHU
258 Dalry Road,
Edinburgh
EH11 2JD
Treasurer
 
 
 
 
 


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